Career Opportunities: Audit Service Coordinator

POSITION SUMMARY:

Keegan, Linscott & Kenon, PC is searching for an Audit Service Coordinator to provide administrative support for an entire Department in a public accounting firm. The candidate must demonstrate excellent communication skills through frequent interaction with internal/external personnel at all levels, and must have advanced word processing and technical editing skills. This individual is extremely professional, organized, thorough and detail oriented. This position is full-time, 40 hours per week, with some overtime requirements during busy periods.

In addition to a very competitive wage, this position also includes a generous benefits package, including: medical, dental, life and vision insurance, 401k matching plan, and flexible overtime and vacation opportunities.

RESPONSIBILITIES:

In addition to providing comprehensive administrative support, the responsibilities of the position will include but are not limited to:

Word processing and editing financial statements and proposals, including embedded Excel tables.
Copying, collating and binding financial statements and documents for client delivery.
Handling sensitive and confidential business matters, and assisting with special projects.
Developing and editing PowerPoint and similar presentation materials.
Drafting and producing grammatically correct, accurate, and complete final documents to include engagement letters, reports, audit preparation packages, memos, letters and e-mails.
Calendar management, coordinating meetings and travel plans.
Distributing mail and other correspondence, answering and routing all business related calls in a professional manner and/or responding to general questions or requests for information.
Provide personal administrative support to Audit Director.
Update Audit Department work schedule and vacation schedule in Excel, as needed.
Register/Schedule CPE for Audit Department staff. Fill out related paperwork.
Set up webcasts, meetings and conferences.
Establishing and maintaining a rapport with external clients. Greet and usher clients to appropriate meeting rooms.
Working with other administrative support personnel to provide teaming approach for coverage.
Performing general office duties and a full range of clerical functions as needed.
Maintain an organized clean working area for the managing Partner and Managers.
Occasional front desk coverage.
Completing other projects and tasks, as assigned.

QUALIFICATIONS AND REQUIREMENTS:

3-5 years of experience supporting a team of professionals; preferably in public accounting.
College degree preferred, but not required.
Must have advanced computer skills and advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Advanced technical skills in Excel are a must.
Comfortable navigating the Internet for research.
Must have exceptional client service skills.
Must have thorough knowledge of administrative practices and procedures.
Must be able to handle confidential information.
Ability to coordinate own activities with others in order to achieve individual, team and organizational goals. Positive, team-oriented approach required.
Must be motivated to learn new skills quickly and to apply new solutions to make operations more effective and efficient.
Proficient with numerical information as well as analysis.
Strong attention to detail and deadlines.
Excellent command of the English language.
Must work well under pressure and with strong personalities.
Strong organizational skill set.
Must have reliable transportation.
Computer/IT skills – experience working with different types of application programs.
Ability to work additional hours, as needed, during busy periods of time.